Plan your Ottawa Conference or Meeting in Ottawa at the Chimo Hotel. For more information you may request information via our Online Request for Meeting Space or call our Sales Department at 613-842-5632 or 1-800-387-9779.
To choose the seating arrangement for your Ottawa Conference or Meeting, here is a guide to meeting room layouts
Receptions for large groups of people should be organized in a way that minimizes annoying line-ups and crowding. Several "stations" are highly advisable. For a large reception in a large room, where three or four bars may be set up try to indicate the locations of the bars with signs; otherwise, people may crowd the one nearest the door, leaving the others virtually unused.
Theatre Style, with chair rows only. A pronounced arc or semi-circle effect can make your audience feel closer to the speaker or panelists.
Classroom Style has four people seated at each table, which leaves enough elbowroom for all. Five at a table is possible if you are cramped for space but not if there is much paper work to handle.
Banquets are best arranged with round tables seating eight people each (ten at a table allows little elbow room). Long tables can be used if it's absolutely necessary to crowd in more people, but this arrangement drastically reduces the opportunity for conversation and informality.
U-Shape, for relatively small groups where all persons are expected to join in the discussion. Avoid long lines of tables, because visibility is poor from one end to the other. Chairs can also be placed on the inside of the horseshoe.
Board of Directors style is a common arrangement for small meetings. But avoid long rows, which reduce eye-to-eye communication.
Hollow Square is another small-meeting variation. Again, the main thing to watch is that your numbers aren't too large.
V-Shaped Classroom Style, with tables angled toward the front-centre, improves eye-to-eye contact between people on both sides of the room.
T-Shape is an arrangement for small full-discussion groups. Centre row can be double tables if more workspace is required.
E-Shape is a variation of the U-Shape to accommodate more people. Ample space must be allowed in the center for the movement of people. You need a surprisingly large room to accommodate this kind of layout. Although frequently used, it often results in much neck stretching (although people seated at the center tables can angle themselves towards the front of the room).